General Policies

CDC will maintain and conduct all practices relating to enrollment, discipline, and all other terms and benefits of child care services provided in a manner which does not discriminate against any child, parent or family on the basis of race, color, national origin, immigration status, religion, age, marital status, sex, sexual orientation, gender identity, socioeconomic status, disability, religion, or veteran status.

The school-age summer camp program is open to all children from post-kindergarteners through post-fifth grade. Part time and full time schedules are accepted, with a minimum of two days required for enrollment. Hours of operation are from 7:30 am to 5:45 pm.

CDC employs people based on education and experience criteria, regardless of race, sex, religion, marital status, sexual preference, and ethnic or national origin. The center's staff consists of: the Executive Director, the Director of Development and School Age Programs, 3 School Age Program Directors, School Age Program Staff (Activity Speckalists), the Preschool Director, Preschool Teachers, and Teacher Aides. In order to insure safety of all children a criminal history background check and DHS clearance is conducted on all staff members. In additions all directors must be fingerprinted and reported to licensing. From time to time we have student teachers and volunteers from the universities. We screen all students, get a DHS Clearance on all student teachers, and provide orientation and on going supervision during their time at CDC.

The Administrative Staff of CDC are available for questions or concerns between the hours of 9:00 AM and 5:00 PM.

The office is housed at the preschool location:

1611 Westminster Place
Ann Arbor, MI. 48104 
Phone: 734-761-7101
Fax: 734-761-9610
http://www.communitydaycareinc.org

Information pertaining to a child and his/her family is kept confidential by the staff at all times. Occasionally, records may be reviewed by regulatory agencies for information that may be pertinent to a child's well-being or requested by a legal subpoena. All children's records are kept in the locked file cabinet on site. Persons having access to these records include the executive director, preschool director, school age directors and staff. These staff members use these records when assessing children, interpreting the assessment data, and making decisions about the children's development. The file cabinet will be locked and access to the cabinet is limited to the above mentioned staff.

CDC maintains an open door policy for all currently enrolled families. Parents/Guardians are welcome to visit the any time during program hours.

The following forms must be filled out for each child:

  1. CSACC contract and registration form
  2. Child Information Form
  3. Permission Slip
  4. Child History
  5. Consent Form
  6. Immunization/Statement of Good Health
  7. Family Notification of the Licensing Book

Your schedule at camp is contracted time. If you would like to pick up more time and a week is full or you'd like to drop time you can use the Trade Sheet. The Trade Sheet is located on the attendance table. You can write down which week you'd like to drop or add and your contact information, the Director will coordinate all drop/adds and you will be notified once a trade has been made. Please do not contact families directly.

Families are responsible for tuition for all contracted days, including absence due to illness, vacations, or any other personal reasons. If your child was at school but will be absent for Kids Club please call our direct line: Ann Arbor Learning Community-734.926.0018, Lawton 662-9967 or Burns Park-622-3309.

Camp: Please call by 10:00 to report any absence from camp

Lunch if scheduled: (Gum, hard candy, and soda are not allowed.) Please label the bag or lunch box and any lunch containers. We provide milk as well as soy or rice milk for lunch daily. Forks and spoons are also provided for children. We do not heat up lunches or have refrigeration available to keep lunches cold. Cold packs or frozen juice boxes work well.

A fitted crib sheet, blanket, and small pillow (if your child rests): These items are required for children who are here during rest time. We send them home for laundering every 2 weeks.

Bathing suit and towel: If your child attends CDC during the summer bring a bathing suit and towel labeled with your child's name. Leave it in the cubby.

Toys from home: Weapons of any kind are not allowed. Toys from home are discouraged and children are asked to keep them in their cubby. Transition items such as cuddly friends or favorite blanket are always welcome.

Disposable diapers: If your child is in diapers you will supply us with disposable diapers (or cloth if applicable). Bring a full bag labeled with your child's name and we will notify you when we are out.

Label everything: Remember your child is one of 35 and although we make every effort to know each child's belongings, many children have the same red, blue, or green sweatshirt.

Dress your child for mess: We use smocks but children can be enthusiastic and will still get very messy and dirty. If you are concerned about an outfit getting ruined, do not let them wear it here. Your child should dress in clothing that is appropriate for the weather. During the winter it is particularly important that children bring boots, hats, mittens, and warm coats so that they can play outdoors. We spend a great deal of time outside during the warm weather months. Being able to run, jump, climb, etc is important to your child's development. Please send your child to CDC in shoes appropriate for these activities. Tennis shoes or sandals with thick soles and straps work best. We do not close if AAPS is closed because of extreme cold weather.

  1. Ideally children should arrive by 9:30, especially morning only children. This gives children ample opportunity to have snack and make choices throughout the building prior to get together and group time. Children who are scheduled for lunch and afternoon should arrive at 12:00. This gives them plenty of time to eat lunch and play before going to rest.
  2. Sign your child in and out on the attendance sheet. This sheet is used a checklist for emergencies (fire drills, etc.) and is an important center record. Children are not allowed to write on the attendance sheet.
  3. Help your child put belongings into his/her cubby.
  4. Make a plan with your child the day before about how you will say good-bye when you get to CDC. Usually a quick good-bye is best. Tell your child exactly what you will do when you get here and when you will return. Always say good-bye.
  5. Let a teacher know when you are ready to leave.
  6. Make the good-bye quick and simple.

Most of the staff at CDCs School Age Programs (Kids Club and Camp) are college students at either Eastern Michigan University or the University of Michigan and are studying education or a related field.  All staff members are certified in CPR and first aid and attend annual training on asthma, food allergies and administering an EPI pen. Staff are also required to attend annual training in the areas of child development and learning, safety and nutrition, conflict resolution, programming, professionalism, interactions and guidance, family and community collaboration. There is also an experienced and highly qualified administrator on site every day.

In order to insure safety of all children a criminal history background check and DHS clearance is conducted on all staff members. In addition, all directors and site supervisors are fingerprinted and reported to the State of Michigan.

The following forms must be filled out for each child:

  1. CSACC contract and registration form
  2. Child Information Form
  3. Permission Slip
  4. Child History
  5. Consent Form
  6. Immunization/Statement of Good Health
  7. Family Notification of the Licensing Book

Program Information

Morning Schedule

Choice Time
Choice time is the term we use for most of our programming each morning and afternoon during which we allow children of all ages to move freely through the Kids Club spaces. Children are given maximum choice and freedom to explore various stimulating activities. Staff plan appropriate hands-on activities in one or more of the developmental areas and these activities are abailable to all children during this time.

7:30-8:10 Snack
Snack is another one of the choices offered at Kids Club; children are able to have snacks whenever they choose during this time.

8:00-8:30 Gym/Outside
Each morning children have the opportunity to play either in the gym or outside. A staff member will lead games and activities while in the gym.

Afternoon Schedule

end of school day-5:30 Choice Time
Choice time is the term we use for most of our programming each morning and afternoon during which we allow children of all ages to move freely through the Kids Club spaces. Children are given maximum choice and freedom to explore various stimulating activities. Staff plan appropriate hands-on activities in one or more of the developmental areas and these activities are abailable to all children during this time.

4:00-5:30 Club Meetings
Clubs are child initiated and staff directed which means that all the ideas for the clubs come from the children and the staff serve to help the children harness their ideas and provide a focus and structure to weekly club meetings. Clubs will meet once or twice a week on their scheduled day(s) and run for approximately 6-8 weeks.

4:00-5:30 Gym/Outside
Each afternoon children have the opportunity to play either in the gym or outside. A staff member will lead games and activities while in the gym.

5:30-6:00 Literacy
The state mandates that we spend thirty minutes on math and literacy activities. We choose to spend this time during the last thirty minutes of Kids Club. The choices include but are not limited to books, books on CD/tape, children’s magazines and comics, as well as literacy and math-based games,

Please notify a director if you child has any food restrictions. We provide snack as a choice both before and after school. We serve at least two of the food groups and always have water or milk. We do our best to include 100% whole wheat, reduced sodium, sugar and fat options. The snack menu is posted each week on the Kids Club bulletin board.

If you need to pick your child up off site please write a note in the family notebook and let a director or staff member know. If you need to meet camp off site while on a field trip arrangements must be made with the Director in advance.

Throughout the school year there are many programs and classes offered (scouts, soccer, extended day academic programs, Spanish, etc.) If your child will be attending one of these programs during Kids Club hours please complete out an Out of Program form including beginning and ending dates. These forms are available on site; any staff member can get one for you. Children may not leave by themselves. An adult must come pick them up. This form must be completed and returned to Kids Club before the start date.

Occasionally there are days that school is closed and we provide all day and half day care, called reporting days. The Burns Park and Lawton Kids Club programs will combine and typically alternate sites for reporting days. AALC may also have reporting days available. Check monthly email communications for any upcoming reporting days. These days are contracted separately so if you are interested in care for these days you must register and pay for them in advance and separately from your regular contracted schedule. Contact your Program Director to make arrangements.

Choice Time 7:30am – 10:00am Choice time is a segment of time each morning and afternoon during which we allow children of all ages to move freelyamong all the rooms in our building. Children are given maximum choice and freedom to explore various stimulating activities. Each teacher plans appropriate hands-on activities in one or more of the developmental areas, depending on the room for which he/she is responsible. Teachers rotate areas each week. Snack is another one of the choices offered at CDC; snack is open for approximately an hour in the morning and again in the afternoon. Children are able to have snacks whenever they choose during these times.

Large Group Time 10:00am- 10:15am Large group time is a segment of the day that adds to the sense of community in the classroom.  It is a time when everyone comes together to participate in a shared music and movement experience.  

Small Group Time 10:15am-10:35am  Small group time takes place for about twenty minutes each morning and afternoon.  Each teacher has his/her own group, and group assignments generally don't change during the school year.  Children are placed in groups according to their age. Teachers plan activities in all developmentally areas for children in their group based on the children's interests and HighScopes Key Developmental Indicators.  They also take into account the age, abilities, and interests of their individual children when planning.  

Work Time 10:35am-12:00pm (Plan-Do-Review Process)  The longest segment of group time is devoted to a planning time, work time and recall time sequence called the plan-do-review.  At planning time children meet with their small grop and an adult.  Each child decides what to do during work time, meaning what area they'll play in, what materials they'll use and who they will play with and they share their plan with their teacher.  Work time is when they carry their plan out and then clean up.  At recall time, they meet with their teacher to share and discuss what happened during group time.  This will look different during different stages of your child's life at CDC.  Child initiated projects are always encouraged.  

Closing Group Activities 12:00pm– 12:15pm Each group’s closing activities vary upon the teacher and age of children. Some teachers do recall with the children sharing something about the activities they participated in during group time. Other groups may read a story, or transition in to lunch practicing self-help skills.

Lunch 12:00pm-1:00pm At lunch time, children are settled around tables throughout the building to eat lunches brought from home under teacher supervision. When the weather permits, we eat at picnic tables in our outdoor play area.

Rest 1:00pm – 2:45 pm CDC offers rest time to all full-day preschool students, as required by state regulations. Rest time is structured so that children who need to sleep are given time to fall asleep while all children are laying quietly on cots, listening to stories being read by one of our teachers. After those children are asleep, quiet activities are provided for those who remain awake.

Choice Time 2:30pm – 3:00pm Same as in the morning (see above) for children who come or stay for the afternoon session.

Group Time 3:00-4:30 Same as the morning (see above) for those children attending the afternoon session.

Closing Activities/Story 4:30pm – 5:30pm During the afternoon pick-up period, children are offered table choices and a small healthy snack.  The “Bookroom” is also a choice where staff read stories to the children. Children are then brought into the cubby area to get ready to leave as their parents or caregivers arrive.

 

The planning board provides information that relates to the activities and clubs that children will be participating in each week. This can be a good springboard for conversation with your child at the end of the day.

Your child should dress in clothing that is appropriate for the weather. During the winter it is particularly important that children bring boots, hats, mittens, and warm coats so that they can play outdoors. Be sure to dress children so they can participate in activities such as water play and painting.

CDC uses a variety of assessment techniques to assess children's progress. These include activities where materials for sorting, counting, patterning, letter and number recognition are available. Teachers do assessments while playing with children using these materials. CDC also uses the High Scope Curriculum as a formal assessment tool. The purpose of the assessment is to determine if child's development is within the range of normalcy. These assessments are completed on each child through antidotal notes.  Formal parent conferences and held twice a year. 

CDC assigns children to groups based on the age of the child in September of the current year. The youngest group of children range from 2 to 3 1/2 years of age, the next group is 3 ½ to 4 and the oldest group will leave for kindergarten the following year.  Children are with their assigned teacher from September until the following September they move to the next level.

Children are assigned to a specific group of the year. To facilitate a smooth transition from one group to another, CDC allows children to visit the group they will be transitioning into. The children are able to spend time with the teacher during both choice and group time. Groups also have the opportunity to join together to work on shared activities. The transition is thoughtful and intentional. 

Movies are shown only occasionally. In general we show only G rated movies unless prior permission from parents/guardians is granted for PG rated movies. Movies are pre-approved by the administration.

School-age child care centers operating in a public school building may not meet all licensing requirements. We use the outdoor playgrounds in the buildings we have child care.

Occasionally teachers plan walking field trips such as a walk around the block, to one of the local parks, or pet store, or a ride on the AATA bus to a specific location such as the library. Whenever a non walking field trip is scheduled you will receive written notification at least 24 hours in advance. When drivers are needed for field trips sign up sheets are posted at least 2 weeks in advance. We appreciate any help you can give us when we plan these outings. If you do not want your child to take any field trips please let us know so we can make arrangements for your child to join a different group during that field trip. Occasionally we take an all school field trip. When this happens you are welcome to join us and drive your child. CDC does not provide any transportation services. Transportation for field trips is provided by volunteer parents/guardians and is conducted in accordance with the licensing rules set forth by the Department of Human Services.

Birthdays are important events in children's lives and we like to help celebrate them at CDC. There are special birthday book bags a teacher will provide for you to take home a day or 2 before your child's birthday. You child can choose some favorite books from home to share at story time will the children at CDC. We also make birthday crowns for the children and sing happy birthday. Please do not send in birthday treats. Due to food allergies we do not serve food to children that we have not prepared or purchased.

CDC does not celebrate any religious holidays. We talk about family traditions, cultures, and our family heritage. We encourage all families to share their traditions and cultures with us during the year. Talk with your child's teacher or the director if you would like to share something with us.

CDC is closed on the following days: Labor Day, Memorial Day, Thanksgiving Day and the day after, Fourth of July, December 24 through January 1. We are also closed the last Friday in June and the Thursday and Friday before Labor Day for cleaning and planning. When a holiday fall on a Saturday or Sunday CDC reserves the right to close to observe the holiday either the preceding Friday or the following Monday. The program will provide thirty day”s notice of a Friday or Monday closure due to a weekend holiday. CDC is also one Friday in late March or early April for staff training. All staff will be attending the Michigan Association for the Education of Young Children conference. The date will be announced at the start of the school year If the Ann Arbor Public Schools are closed due to road conditions all CDC programs will be closed. We do not close if AAPS is closed because of extreme cold weather. If the Ann Arbor Public Schools are closed for any other reason the school-age programs will be closed but the preschool may be open. WDIV Channel 4 will announce official closings. School closing will also be announced on the CDC voice mail as soon as we know, usually by 6:00 AM. PAYMENT IS EXPECTED FOR ANY SNOW DAYS OR OTHER EMERGENCY SCHOOL CLOSINGS.

Choice Time 7:30am – 10:15am    Choice time is a segment of time each morning and afternoon during which we allow children of all ages to move freely among all the rooms in our program. Children are given maximum choice and freedom to explore various activities. Choice activities include games, arts and crafts, books, Legos etc. All of these materials are easily accessible to use at any time during choice time. Snack is another one of the choices offered at CDC camp; snack is open in the morning and again in the afternoon. Children are able to have snacks whenever they choose while snack is open.

Group Time 10:15am – 11:15am   Small group time takes place for one hour each morning. Groups are determined by grade and led by a counselor. This is the time during the day when campers and their counselor focus on teambuilding and group unity. They play games, complete challenges and hang out together as a group. Counselors take into account the age, abilities, and interests of the individual children when planning, and they encourage teamwork and cooperation.

Get Together 11:15am – 11:30am    Get-together is CDC’s term for large group time. All the campers gather together for a large group game, announcements and recognition of birthdays etc. 

Interest Areas 11:30am– 12:30pm   Interest Areas are led by a counselor and run for one hour each Monday – Thursday. This is the time of day when campers divide into small groups based on individual interests. There will be several counselor led activities and games for children to choose from each day and we look to camper input to determine daily interest areas. Campers will also have the option to go on a local field trip during this time.

Mid-Day Pick Up 12:30pm   Children who registered for the morning only option for camp are picked up at 12:30

Change, Lunch and Relax 12:30pm-1:30pm   Campers have one hour each day to get ready for the pool, eat and relax.. Every camper will have the opportunity to get changed and sunscreened for the pool and eat lunch. We eat outside each day (weather permitting) under the shade of trees and often provide opportunities for water play.

Swim 1:30pm – 4:20pm    All campers board an Ann Arbor Public School Bus to go swim at buhr Pool for the afternoon and use the same bus to return from camp. We are in the water from 2:00pm – 3:50pm and provide a light snack at 2:50pm.

Choice Time 4:20pm – 5:00pm   Similar to the morning (see above) for those children who are at camp after swimming.

Literacy 5:15pm – 5:45pm    During the last 30 minutes of camp, campers are all together in the main camp room.  This is a relaxing time when campers wind down from the day, have one last snack for those who are hungry and play games, read or participate in some other math or literacy-based activity.

Camp Closes 5:45pm  

Sunroom: In the “Sunroom” teachers plan for a dramatic play/housekeeping center, a tray table for sensory experiences, a shelf with fine motor/math manipulatives, creative building materials, and a large table on which fine motor, or creative art activities are placed.  Activities are generally rotated daily, but the children’s interests are taken into account. If children show interest they are allowed and encouraged to extend and expand activities.

Bookroom: Language development activities are planned for the “Bookroom”. Books are rotated each week. Teachers rotate puzzles, flannel board activities, board games, and other language-stimulating activities such as a dollhouse or small animals and blocks.

Snack Area: Snack is another one of the choice areas offered at CDC. Snack consists of at least two food groups. Snack is open for approximately an hour in the morning and again in the afternoon. Snack is looked at as a social time as well as a time to gain independent skills. Children pour their own juice and ask each other to pass food that is on the table. Children are able to have snacks whenever they choose during these times. When the snack area is closed, it serves as a creative art space as well as a place for manipulatives.

Little Basement: The “Little Basement” is a space for messy art projects, and our science area. Activities are planned in several areas of development including dramatic play, cognitive, creative art, and fine motor skills. During winter months, this is also where the children eat lunch.

Big Basement and Outside: In the “Big Basement” and outside, our teachers plan for gross motor, movement, and music activities, as well as unit and large block play. In the “Big Basement”, climbers are set up, as well as mats for tumbling and a climbing wall that encourages upper body strength. Teachers plan activities such as making a marching band, dancing to music, or having a “gymnastics meet”. Our outside space, is situated on two and a half lots, features plenty of shade trees, a huge sandbox, a climber with slides, monkey bars, swings and a tunnel for exploring. There is plenty of room to run and jump as well as a soft area to ride bikes on. The outside is opened every day, weather permitting

 


Family Communication and Involvement

Parent/Guardian communitcation is essential to the program's success. The Director typically communicates with families via e-mail. If you feel you need the infomation printed, please let us know and we are happy to arrange this. The information typically provided is information about the program, special events, meetings. Any policy changes are also emailed to you at the beginning of each month. 

Journals are e-mailed to you bimonthly by your child's teacher. Each entry contains a brief synopsis of what your child has been doing during the previous two weeks at CDC, who he/she plays with and the skills being worked on in group. If you have any questions PLEASE feel free to respond directly to teacher. The teacher will then respond either orally or in the next journal entry. This is YOUR communication record, so please let the teacher know what information you need. 

Parent conferences are held two times per year, in the fall and in the spring. Parents will meet with their child’s teacher for about 20 minutes to discuss concerns, share observations and have any questions answered about your child. If you have concerns before the scheduled conferences please contact us immediately to schedule a conference.

Each family will have a mailbox that should be checked daily for information. Typically, information such as photos, accident reports, or book orders will be located in your box.

Providing us with a relevant e-mail that you check daily is preferred. We use e-mail to send communication from the director and teachers, tuition invoices, regular updates and reminders, emergency information concerning closures, lockdowns, etc. Please feel free to give us several e-mails if necessary.

The notebook is near attendance sheets. This is the place to write notes about any special instructions you may have for the day, absences, alternative pick up arrangements, or anything else you need to communicate with the Kids Club staff. Be sure to date all written communications.

Messages can be left at any time. The messages are checked several times throughout the day.

CDC offers home to all children during the first 4 to 6 weeks of entering our program or when changing group teachers. Your child”s teacher will come to your home and spend 30 minutes of uninterrupted time with your child. This time is totally directed by your child and is designed to build a relationship between the teacher and the child. These visits are strictly optional.

As a courtesy to our neighbors do not turn around in their driveways or block their driveway when dropping off or picking up children. Parking is only allowed on our side of the street. At 5:00 parking can sometimes be a issue. Please be patient and drive around the block or park on Henry St. Remember children are exiting the building and there is always a possibility of some one darting into the street. Treat our street as a one way street and do not turn around in the middle of the street—just drive around the block.

Every other month on a weekend we have parent work team days. These last from 9:00 – 1:00. We ask parents to sign up for 2 work teams per year (1 for single parents). During these work team days we do cleaning, yard work, etc. which helps to keep the building looking good and helps to keep our costs down.

CDC is closed if the AAPS are closed due to ROAD conditions. Call the office if you are unsure. Closures will be left on the voice mail. School closing information is also announced on Channel 4 WDIV TV as well as a google group email blast.

During the school year we will host various informational meetings on a variety of topics relating to children and child development. Sign up sheets will be posted and we do provide child care during these events.

Because CDC is a 501(c)3, charitable nonprofit agency, major items or money donated to the organization are tax deductible. CDC strives to provide a robust scholarship program for families who qualify; much of the donated funds allows CDC to provide scholarship money to families in need who would not otherwise be able to participate in programming. Please consider making a recurring contribution to children  through the CDC scholarship program by requesting to add an additional amount to your monthly invoice. Requests can be sent to the Executive Director, the Director of Development or simply by replying to any invoice. CDC can also be designated on your United Way Contribution form as a donation recipient.


Health and Safety Policies

  1. After touching ears, nose, mouth, hair
  2. Any contact with infected or otherwise unsanitary areas of the body
  3. After use of a tissue
  4. Hand contact with soiled clothing or material
  5. Handling money
  6. Before eating
  7. After using the restroom
  1. Step one: WET. Wet hands first.
  2. Step two: SOAP. Use soap, preferably anti-bacterial.
  3. Step three: SOAP/LATHER. Lather well beyond the wrist…make lots of bubbles!
  4. Step four: WASH. Work all surfaces thoroughly including wrists, palms, back of the hands, fingers and under the fingernails. Rub hands together for at least 15-20 seconds. TIP: Sing the ABC song once or twice.

The following is the method by which materials are cleaned and sanitized.

  1. Scrub all surfaces to remove any soil.
  2. Wash the surface with soapy water and a single service towel then rinse with water and a separate single service towel. Finally, wipe with a sanitizing solution (Preschool and AALC Kids Club uses bleach/water solution for sanitizing and disinfecting).
  3. Equipment should also be cleaned with a sanitizing solution.
  4. For Kids Club: Equipment should be washed with the disinfectant that the Ann Arbor public schools use.
  5. All toys and equipment are cleaned in a disinfectant solution yearly and also when equipment has come in contact with body fluids.

HIV has been found in significant concentrations of blood, semen, vaginal secretions and breast milk. Other body fluids, such as feces, urine, vomit, nasal secretions, tears, sputum, sweat, and saliva DO NOT transmit HIV UNLESS they contain visible blood. However, these body fluids do contain potentially infectious germs from diseases other than AIDS. If you have contact with any of these body fluids, you are at risk of infection from these germs.

Here are some guidelines for dealing with situations where contact with body fluids may occur. Following these suggestions should also help prevent the spread of the flu, colds or other communicable diseases.

  1. Treat all bodily fluids as if they are infected with a life threatening disease.
  2. Always use disposable rubber or latex gloves.
  3. When the job is complete, take the gloves off by pulling the cuff over the fingers then turn inside out.
  4. Dispose of the gloves by sealing in a plastic bag before placing in a trash can.
  5. Encourage anyone with a bleeding wound or nose bleed to apply pressure to their own wound or nose and cover their own wound with bandaging.
  6. A first aid kit is available at all times. In the first aid you will find rubber gloves, a plastic bag, a diaper for serious bleeding, and bandaging.
  7. Thoroughly wash your hands and other part of your body that came in contact with body fluids with hot water and soap even if gloves were used.
  8. Disinfect the area where body fluids have been with one part bleach and ten part hot water.

NOTE: If an employee is exposed to blood, a blood exposure report is to be completed. All employees are encouraged to receive the Hepatitis B vaccine. The vaccine is provided at no cost to the employee. If the employee has declined the vaccine, and is involved in a blood incident, a new declination form and or a consent form must be completed by the employee.

As a licensed child care provider we are obligated to comply with the abuse and neglect reporting laws of Michigan. At CDC we take this responsibility very serious. Should abuse or neglect be suspected these steps are the usual course of action:

  1. Staff member will discuss the suspected case with the director.
  2. The director will observe the child; talk with the child to determine if abuse or neglect is a possible cause.
  3. The director may discuss the concerns with the child's parent/guardian.
  4. The staff and director will determine if there is a need to notify Child Protective Services.
  5. A social worker or representative of the agency will visit the child at home or at the child care facility.

Please do not send a sick child to the program. Not only is it better for the child's emotional and physical well-being to remain at home but a contagious child can affect the health of everyone in the program. If a child becomes ill while in the program, he/she will be isolated from the other children. A parent or designated adult will be contacted to pick up the child.

The following should be helpful in deciding when it is appropriate for your child to attend the program before, during and after an illness. These policies were written with the health of everyone in mind.

  1. Change in behavior: If this is the only symptom, send your child to the program, but be prepared to be notified if your child has developed other symptoms and needs to be picked up.
  2. Fever: If your child's fever is higher than 100 degrees orally then he/she should not attend the program until 24 hours after the temperature has remained normal and the child feels well.
  3. Upper respiratory disturbances: A child with a simple cold may attend the program only if he/she is fully able to participate in the daily regimen of the program. If he/she is lethargic, please keep him/her at home.
  4. Gastro-intestinal disturbances: If your child vomits or has diarrhea he/she should stay at home and may return after 24 hours of no vomiting or diarrhea.
  5. Pain: A child who is in pain cannot be comfortable or adequately cared for in a child care setting; therefore, the child should stay at home until the pain has been investigated and the child feels well enough to return and fully participate in the normal routine.
  6. Rash: If your child has any rash it must be identified by a physician. Your child can return upon documentation from a physician.

If your child has a minor illness or has one of the above six symptoms and you are unsure about sending your child to the program, please call the main office.

If your child has a contagious illness and will not be at the program, please call to report so we can post the information to families as required by the State of Michigan.

  1. Chicken pox: The child may return after all skin lesions have dried; usually one week after the lesions have started.
  2. Mumps: The child may return after the swelling is completely gone.
  3. Strep throat: The child may return 24 hours after the first dose of medication is given.
  4. Hepatitis: The child may return after a statement of good health has been given by the attending physician.
  5. Impetigo: The child may return after the first 24 hours of treatment.
  6. Ringworm: The child may return after the first 24 hours of treatment.
  7. Measles or German measles: Child may return when the rash disappears.
  8. Lice or scabies: Child may return after treatment. All nits from lice must be removed prior to returning.

If your child will be absent because of any of the above illnesses, please call the main office. The staff will post a sign near the door to alert parents about any contagious diseases. To insure confidentiality no names will be posted.

Each child must have a physical examination by a doctor or health clinic within 30 days of their start date and every 2 years thereafter. If the health form is not on file exclusion will occur until the form is received by this office.

We provide snack as a choice both in the morning and afternoon. Snacks include at least two food groups and water. We do our best to include 100% whole wheat, organic, and reduced sodium, sugar and fat options. The snack menu is posted each week on the Kids Club bulletin board. If your child does not like the snacks provided or tends to be extra hungry, please feel free to send your camper with extra food.

Please notify a director if you child has any food restrictions.

Medication including prescription drugs or individual special medical procedures will be given or applied only with prior written permission from a guardian and with written doctor's instructions. Prescription medication must be in the original container and have the pharmacy label indicating the physician's name, child's name, instructions, and name and strength of the medication and shall be given in accordance with those instructions. We will not honor any instruction from a guardian which contradict the instructions of the physician. We will maintain a record as to the time and amount of any given medication. Staff has been trained in the “Five Rights of Medication Administration”. Medication will be stored out of reach from children in a locked container or refrigerator if necessary. PLEASE NOTE: Due to any allergy or reaction from a medication, STAFF WILL NOT ADMINISTER THE FIRST DOSE OF ANY MEDICATION. Also we are unable to give Motrin or Tylenol for fever, cough medicine or other medication that only masks a symptom of illness in which the child should stay home from the program.

Children are required to have immunizations as determined by the State of Michigan Department of Public Health before they enter CDC. If you choose not to have your child immunized a waiver must be signed and a copy is sent to the Health Department. Please see the director for these forms. A child who has been exempted from a vaccination is considered susceptible to the disease or diseases for which the vaccination offers protection. That child will be subject to exclusion from the program if an outbreak of a vaccine-preventable disease to which he or she is susceptible occurs.

Please inform the director of any allergies and/or food restrictions. All staff members are informed of the children's allergies, and allergy lists are posted in each room. If your child has a food allergy we will substitute alternative foods for snack or you may choose to bring your own snacks.

Kids Club and Camp: All snacks are tree nut and peanut free

In the event of an emergency we will contact the parent/guardian as well as first responders/emergency professionals and will begin critical incident protocols if necessary. If parents/guardian can not be reached and a child needs emergency medical attention he/she will be taken to the hospital as determined by EMS.

A minimum of four fire drills are conducted per year to ensure staff and children know the emergency evacuation procedures. Children are escorted out of the building and down the sidewalk to the corner of Westminster and Henry. Attendance is taken once everyone is there and seated on the sidewalk. Notification of fire drills will be posted on the attendance board. The building is equipped with smoke detectors, a fire alarm and fire extinguishers.

  1. When picking up your child, please make sure you tell a teacher and sign him/her out. When picking your child up from the outside enter and exit the building through the kitchen door. The gate from the playground to the front yard is an emergency exit only. Do not use this gate to enter or exit the playground.
  2. Check your child's cubby for wet clothes and other belongings.
  3. Please allow 10 – 15 minutes for your child to get ready to leave. We close at 5:30 so give yourself enough time to chat with teachers, look for belongings, say good-bye to friends, etc.
  4. If some one other than yourself will be picking up your child tell a teacher and write the information on the note pad near the attendance sheet. Be sure to date and sign it. Tell the person picking up to bring a picture I.D. WE WILL NOT RELEASE A CHILD TO ANYONE (INCLUDING SIBLINGS OR GRANDPARENTS) UNLESS WE HAVE NOTICE (WRITTEN OR PHONED IN) AND THEY HAVE A PICTURE I.D.
  5. If you will pick up your child at a different time than you normally do, let us know and write it on the information sheet next to the attendance sheet.
  6. Check your mailbox daily.
  7. Read notices posted on the attendance board daily.
  8. We require an adult to come into the center to pick up your child. As an important safety procedure, we do not allow children to open the front door or any of the gates at any time. Do not allow your child to leave the building without you at any time.
  9. Do not allow your child to climb on the front gate to open it.
  10. If you are unable to pick up your child by closing, alternate arrangements for pick up must be made. If the child is not picked up by closing, all persons listed on the emergency card will be called. If a child has not been picked up after one hour past closing and all other options have been exhausted, Child Protective Services will be contacted.

Ann Arbor Learning Community will go to McDonald’s. From AALC, go west out Research Park Drive and cross State. Turn north on State, McDonald’s is on the west side of the road.
McDonald’s
3752 S. State Road
Ann Arbor, MI 48108
668-8082

 

Burns Park has arrangements to go to Eberbach Cultural Center. From Burns Park, go west toward Packard. Eberbach Cultural Center is on the south side of the road.

Eberbach Cultural Arts Center
1220 South Forest Avenue
Ann Arbor, MI 48104

Lawton has arrangements to go to Westminster Presbyterian Church. From Lawton, go north on S. Seventh, turn west on Scio Church Road. Westminster Presbyterian is on the north side of the road.

Westminster Presbyterian Church
1500 Scio Church Road.
Ann Arbor, MI
761-9320

As soon as attendance has been taken and children are safe, we will begin to contact families.

A minimum of two tornado drills during the months of April to October are conducted to ensure staff and children know the emergency evacuation procedures. Attendance is taken.

PARENTS ARE RESPONSIBLE FOR UPDATING THE EMERGENCY CARD INFORMATION WHENEVER THAT IS A CHANGE IN PHONE NUMBERS, ADDRESSES, ETC. This is one of the most important documents we have about your child. Be sure to review the information periodically. You are required to update information annually by reviewing all forms, making all necessary changes, initialing, and dating each form.

CDC uses a grid style attendance sheet which is kept on a clipboard near the family area. As an important security procedure, parents/guardians must come into the building and sign their child in or out including the time and initials as required by the State of Michigan. This is a critical safety and security procedure. Please note: only adults are permitted to sign in and out as the attendance sheet is a legal document.

You can mail your check to the main office or drop them off in the locked check box available at camp. Please include the child’s name with payment.

As a condition of providing child care services, families must supply the names of an individual to whom CDC may release the child in the event of an emergency.

CDC will only release a child to those names on the hild information record. If child needs to be released to someone not listed on the child information record, a parent must provide a written note signed and dated with name of person picking up or call CDC authorizing the person to whom the child can be released.

Before CDC will release a child, if the individual is unknown to CDC or anyone of the CDC staff, we will require photo identification in the form of a valid driver’s license. Non-photo identification will not be accepted.

Families must be aware that CDC and staff are not properly trained to make assessments relating to intoxication or other impairments and therefore assume no responsibility to assess the competency or condition of any individual appearing to pick up the child.

CDC and CDC’s staff respect the family’s privacy. However, where other questionable child release situations occur, CDC has a duty to maintain its role as the child’s advocate.

With respect to child custody disputes, until custody has been established by a court order and documentation has been provided CDC, neither parent may limit the other parent from picking up the child, and the provider will release the child to a known identifiable parent.

If you are unable to pick up your child by closing, alternate arrangements for pick-up must be made. If the child is not picked up by closing, all persons listed on the emergency card will be called. If a child has not been picked up by 1 hour after closing and all other options have been exhausted, Child Protective Services will be contacted.

Families must be aware that adults serve as role models for children. Additionally, CDC is responsible for protecting the children in our care, and for providing a safe workplace for staff members. Therefore, it is critical that, while on program property, families conduct themselves in a professional and rational manner at all times. CDC reserves the right to immediately terminate the child care agreement if a family member behaves inappropriately. The following actions are grounds for immediate dismissal (please note, however, that this is not an exhaustive list of inappropriate behaviors):

  1. acts of violence, including assault and battery
  2. harassment of or threats against the staff, other parents or children
  3. possession of illegal substances or firearms
  4. verbal or physical abuse of any child
  5. profanity or indecent exposure

We apply SPF 35 to children twice daily during warm weather months and apply bug spray when mosquitoes are present on the playground. We supply these products. You are welcome to supply your own sun screen or bug spray if you'd like. Be sure to label it with your child's name and give it to one of the staff.

  • www.health.gov
    This is the Department of Health and Human Services website.
  • www.webmd.com
    This website has information about medicine, illness, and disease. You can also find healthcare information.
  • www.health.state.ny.us/diseases/communicable/
    This website has information about communicable diseases.
  • Healthy Young Children
    This book contains information about contagious disease, incubation and treatment and identification. You can find a copy at the administrative office.

Tornado drills occur once a month during April – September. In the event of a tornado warning all children are taken to the little basement. We sit against the middle inside wall. Videos are watched or books are read.


Discipline

Discipline is a learning experience that teaches children to respect themselves and others. The Kids Club staff uses positive methods which encourage self-control, self-direction, self-esteem and cooperation. When a child's behavior requires staff intervention, because it is unsafe for the child or others, intervention will be conducted in a professional manner. When an intervention is made it will be on an individual basis, based on the conflict resolution model ascribed by Community Day Care and Ann Arbor Public Schools.

Kids Club staff will use several techniques to help children regulate their own behavior. These techniques include verbal reminders and discussions, restructuring of activities, “cooling down periods” and parental notification. If the behavior continues after these steps are taken, parents and staff will decide together on an effective course of action. Community Day Care/Kids Club reserves the right to disenroll any child whose behavior is not appropriate for the setting. For exceptional circumstances, one incident may be enough to disenroll.

We use the peer problem solving method of conflict resolution. This is a technique developed to assist children in resolving their own problems. Acting as a facilitator, the teacher supports children as they become responsible for discussing and solving differences that normally arise during social interaction.

  1. First Incident – Parents will receive a written behavior report describing inappropriate behavior, in addition to oral communication. Gaurdians are expected to sign this form upon receipt. One copy goes home and one will be filed in the child's file.
  2. Second Incident – Upon receiving a second written behavior report form, a conference with student, staff, guardian and director or assistant director is arranged to discuss an appropriate behavior plan.
  3. Third Incident – After three incidences of extreme behavior resulting in a third written behavior report form, the child may be dismissed form the program or a suspension with a clear action plan may occur. Any disenrollment will be approved through the board of directors.

Kids Club is located on school campuses, and children are expected to adhere to campus rules and regulations.

Biting is a normal developmental stage children go through when they do not have the language skills to express their frustration. If a biting incident occurs, we talk about how much it hurts to be bitten and also have the child who was bitten talk about how it made him/her feel. When biting is a persistent problem with a child, we will have staff member shadow the child until the behavior stops.

A serious disciplinary problem exists when at the sole discretion of the director, a child consistently inflicts physical or emotional harm on other children, physically abuses staff, or otherwise refuses, or proves unable to conform to the rules and guidelines of the program. If a child has a chronic behavior problem the staff will work for a time with both the child and the parents. However, the right is reserved to dis-enroll any child who is unable to conform to the rules and guidelines of the program.


Financial Policies

$50.00 non-refundable registration fee is payable at the time of enrollment.

Pre-School: A new family will have an initial registration fee of $75.00, and every year there after every family will have a $50.00 fee to reregister annually.  These fees help to defray the administration costs and time it takes to gather and enter all necessary information we need on every child annually.  

\r\n\r\n

As part of our commitment to enhancing the diversity of the CDC community and to make quality care available to families who could not otherwise afford it, CDC uses a sliding fee scale where tuition depends on family income. Sadly, the number of spots available at the most reduced tuition rates are limited. A copy of your family's most recent Federal income tax return (1040) and an employer verification letter are required for income documentation. All documentation will be reviewed by the Executive Director and kept confidential. If you do not wish to disclose your income you will be charged in the highest category. For more information about preschool scholarships and applications for reduced fees, please see the executive director.

PRESCHOOL: Families will be invoiced for tuition for the same amount every month from September through June. Tuition is based upon the budgeted cost of care for the center and is due the first of each month. Tuition remains constant throughout the fiscal year, including months that have holidays, workdays, or inclement weather closings in them. The board of directors is actively evaluating how CDC handles summer enrollment for the months of July and August. As soon as a determination is made the information will be communicated. 

\r\n\r\n

 

\r\n\r\n

SCHOOL AGE CARE (KIDS CLUB): Invoices are sent via email on the 1st of each month (for example, March 1st). Monthly tuition payments are expected, in full, no later than the 15th of each month (e.g., March 15th). In the event that the payment is not received by the 15th, the account is considered in arrears. A reminder will be provided at this time. The overdue balance must be paid by the 1st of the next month (e.g. April 1st) or the family risks disenrollment by the beginning of the following month (e.g. May 1st). Families in need are encouraged to apply for assistance through our scholarship programs as soon as possible. Please contact your program director for more information.

Reduction in schedule requires a four week written notice. You are responsible for the tuition based on the greater schedule 4 weeks from the date the notice is received. Additions to schedules can be made at any time if space is available. You will be charged a fee for each schedule change: $15.00. Final requests for schedule changes for the NEW SCHOOL YEAR must be submitted by June 1st for the PRESCHOOL. Beginning with the 1st day of fall term the 30 day notice to drop time goes into effect.

To ensure proper credit, please include the child's name on the check if it differs from yours. Alternate payment arrangements must be made with the Executive Director.

\r\n\r\n

Checks can be mailed to the main office (1611 Westminster Pl, Ann Arbor MI 48104) or dropped in the locked checkbox available at each site.

\r\n\r\n

All outstanding balances in any program must be paid in order to reenroll for the fall term.

A one month notice of intent to withdraw from CDC is required. You are responsible for one month tuition from date of notice. EXCEPTION: Summer School Age Camp tuition is on a contract basis; NO REFUNDS are possible if the student withdraws.)

A $25.00 fee will be charged for any payments not received by the designated due date.

A $25.00 fee will be charged for each returned check.

Families may add time to a contracted schedule any time, space permitting. This must be cleared with the program director in adance. A reduction in schedule requires a one month written notice given to the program director. Families are responsible for the tuition based on the greater schedule one month from the date the notice is received. Schedule change fees are $15.00

There is no scheduled vacation allotment. We enroll for summer (July 1 – the Wednesday before Labor Day) on a weekly grid. Vacations can be taken with out having to pay for them during this time. During July and August a minimum tuition equivalent to two half days per week is required to hold a child's place for the fall.

CDC has a limited amount of hardship grants that are available for any family to apply. The idea behind the grant is to help families in need that have unforeseen financial difficulty for limited amount of time i.e. job loss, death in family. The process for qualification is a letter explaining the financial hardship as well as income documentation and a scholarship application. Hardship grants are reviewed quarterly. Further information can be obtained by the Executive Director.

If a child will be absent, please notify the site by 3:00PM on the day of the absence and leave a voicemail if no one is able to take your call. There will be a $10.00 charge per day for unreported absences. Families who repeatedly fail to inform the site of their child's absence, could lose child care services.

\r\n\r\n

Families are financially responsible for paying the tuition for all contracted days including absence due to illness, vacations or any other reasons a child will not be present.

If separated or divorced parents have loint custody, each parent will contract separately with the center. The number days/weeks for which each parent is financially responsible is to be determined by the parents and reported to the Program Director,

The rates for preschool and camp will be based on each parent's income.

 

Camp tuition is divided into three sessions with three weeks in each session. All tuition for each session is due before the start of that session.

If the Ann Arbor Public Schools are closed due to road conditions, hazardous weather etc Kids Club programs will be closed. School Closings fan be found on WAAM (1600 AM) radio station, and channels 2, 4, 7 and CATV channel 10. PAYMENT IS EXPECTED FOR ANY SNOW DAYS OR OTHER EMERGENCY SCHOOL CLOSINGS.

Kids Club follows the AAPS school calendar and does not provide care during school vacations. Families are NOT charged for these school vacation days.

Families whose children are still at the site after the program closes will be assesed a $25.00 per child late pick up fee for the first 15 minutes and $1.00 per minute after. The fees will double and triple for the second and third offence respectively. After the third offense corrective action will be taken which could result in disenrollment. These fees apply even if the center was informed that the child would be picked up late.

Drop-in service is available only when space permits. Due to licensed enrollment limits, space may not be available. To determine if drop-in is available to you, call the main office or speak to the Director 24 hours in advance. Drop-in fees are billed separately and have a separate rate. Check the tuition schedule for drop in pricing.

 

Financial information will ONLY be released to those signed at the bottom of the enrollment form.

Families with an outstanding balance will not be permitted to enroll in ANY of CDC program. Accounts must be current and in good standing.

If separated or divorced parents have loint custody, each parent will contract separately with the center. The rates for preschool will be based on each parent's income. The number days/weeks for which each parent is financially responsible is to be determined by the parents and reported to the program director,


Board of Directors

CDC is governed by a Board of Directors comprised of current parents/guardians from all our programs as well as alumni and community members. If you would like more information about serving on the Board of Directors please see the Executive Director. Volunteer opportunities are also available to serve on committees those who would like to serve but cannot commit the required amount time to full Board service.


Camp Information

The following items are helpful to have in your child's backpack each day: sweatshirt/light jacket, shoes and socks for playing Capture the Flag and other running games and walking trails, a swimsuit and towel. A hat and water bottle are also recommended. PLEASE label ALL personal items. CDC Camp takes a swimming field trip every day; all campers dress for the pool and should have towel and swimsuit with them each day. Wet towels and swim suits should be taken home daily to be cleaned (if necessary) and dried. Any items not labeled will be placed in the “Lost and Found.”